Onventis AP Automation
Process more invoices in less time with AI
Managing accounts payable doesn’t have to be a headache. With Onventis Accounts Payable Automation, you take the manual hassle out of invoice handling and turn your AP process into a smooth, reliable flow.
Trusted by their finance teams
AP automation
Invoices are automatically captured, matched to purchase orders, receipts or contracts, and routed for approval based on your own rules. Our smart AI even suggests the right booking accounts, so your team can skip the repetitive work and focus on what really matters.
Less chasing, fewer errors, faster processing and a finance team that’s in control instead.
How to: The four cornerstones of invoice processing
AP automation
AP automation (Accounts Payable automation) is a technological approach to streamlining and optimizing the accounts payable process. It involves using software and tools to automate various tasks in the accounts payable process, such as invoice processing and approval workflows.
Streamline your invoice processing
- Accelerate Invoice Processing
The invoice robot matches invoices with purchase orders, receipts and contracts, speeding up invoice reconciliation and payments. - Smart Approval Workflows
Set up digital workflows that route invoices for approval, ensuring compliance and faster processing. - Automated Data Capture
Use AI to extract data from eInvoices, PDFs and scanned paper invoices, reducing manual work and suggesting accurate posting proposals.
Boost Efficiency and Accuracy
- Data Accuracy
Automation reduces the chances of human errors in data entry and processing, leading to more accurate financial records. - Faster Processing
Automated workflows can significantly speed up the approval and payment process, ensuring that suppliers are paid on time. - Cost Savings
By reducing manual labor and errors, AP automation can lead to impressive cost savings.
Holistic Financial Strategy
- Analytics and Reporting
Reporting features provide insights into spending patterns, cash flow, and other financial metrics. - Compliance and Security
Enforce compliance with regulations and company policies, and security features protect sensitive financial information. - Vendor Relationships
Timely and accurate payments through automation can improve relationships with suppliers and vendors.
Seamless integration with your ERP
Quick to implement, fully compatible, and designed to boost efficiency without disrupting your existing finance processes.
Onventis is an easy to use system even for untrained employees. Over 80% of invoices are immediately well-read and automatically matched.
Works perfectly solo or as part of the full Onventis suite
Powerful features of Onventis AP Automation
Peppol integration
Receive e-invoices from suppliers in other continents via the Peppol network. Onventis supports XML formats like ZUGFeRD and Factur-X, plus selected CTC formats via email.
mismatch handling
Define margins and let the system auto-approve small mismatches. Larger discrepancies are flagged, so you stay informed without needing to review every invoice.
Smart approval routing
Invoices go to the right approver based on your rules. Approvals can be done on any device, and every step is tracked with a clear digital record for full compliance.
Secure payment check
Before payment, Onventis checks invoice data against your ERP list. It verifies details, flags errors, and updates payment status to make sure only correct invoices are paid.
AI-powered invoice coding
Our AI suggests coding for non-PO invoices based on your past bookings. The model updates daily, adapts to your data, and follows your approval rules. This reduces manual input, improves accuracy, and helps your team work faster with more confidence.
All your invoices, one digital archive
Easily find any invoice in a secure, searchable archive. See who submitted or approved it and view real-time status updates. No more chasing files or waiting on AP responses, just instant access to the information you need, whenever you need it.
OCR-as-a-Service
Validated invoice data without software to maintain. We handle setup, updates, and fine-tuning for your key suppliers. You receive ready-to-process data while your team stays focused on finance, not file formats or technical configuration.
Robotic invoice matching
Onventis matches invoices to purchase orders, receipts, and contracts. Mismatches are flagged and routed to the right person. Most invoices are processed without manual steps, helping your finance team save time, reduce errors, and focus on higher-value tasks.
Frequently asked questions
Can I customize approval workflows?
Yes, Onventis allows you to configure workflows based on invoice value, cost center, department, or other rules.
Can I get real-time visibility into accounts payable performance?
Yes, dashboards and reports often show invoice status, aging, bottlenecks, and cash flow forecasts.
Is it compliant with local tax and e-invoicing regulations?
Onventis complies with regional laws like Peppol (EU), KSeF (Poland), and e-invoicing mandates (India, LATAM, etc.).
How long does the implementation take place?
This depends on the complexity of your setup, but we aim to give live within weeks!
