Onventis AP Automation Software
Process more invoices in less time with AI
Managing accounts payable doesn’t have to be a headache. With Onventis Accounts Payable Automation, you take the manual hassle out of invoice handling and turn your AP process into a smooth, reliable flow.
Trusted by their finance teams
AP automation
Invoices are automatically captured, matched to purchase orders, receipts or contracts, and routed for approval based on your own rules. Our smart AI even suggests the right booking accounts, so your team can skip the repetitive work and focus on what really matters.
Less chasing, fewer errors, faster processing and a finance team that’s in control instead.
Watch the video: The four Cornerstones of Invoice Processing
AP automation
AP automation (Accounts Payable automation) is a technological approach to streamlining and optimizing the accounts payable process. It involves using software and tools to automate various tasks in the accounts payable process, such as invoice processing and approval workflows.
Streamline your invoice processing
- Automated Data Capture
Use AI to extract data from eInvoices, pdfs and scanned paper invoices, reducing manual work and suggesting accurate posting proposals. - Accelerate Invoice Processing
The invoice robot matches invoices with purchase orders, receipts and contracts, speeding up invoice reconciliation and payments. - Smart Approval Workflows
Set up digital workflows that route invoices for approval, ensuring compliance and faster processing.
Boost Efficiency and Accuracy
- Improve Data Accuracy
AI reduces human error by generating smart posting suggestions for consistent financial records. - Cut Operational Costs
Lower manual effort and errors through automation, leading to meaningful cost savings. - Real-time Visibility and Control
Track invoice status, timelines, and bottlenecks in real time for greater control and transparency.
Holistic Financial Strategy
- Analytics and Reporting
AI-powered reporting reveals trends in spending, cash flow, and vendor activity. - Compliance and Security
Automation ensures policy compliance and protects sensitive financial information. - Vendor Relationships
Faster, error-free payments improve trust and strengthen supplier relationships.
Seamless integration with your ERP
Quick to implement, fully compatible, and designed to boost efficiency without disrupting your existing finance processes.
Onventis is an easy to use system even for untrained employees. Over 80% of invoices are immediately well-read and automatically matched.
Works perfectly solo or as part of the full Onventis suite
Powerful features of Onventis AP Automation
Peppol integration
Receive e-invoices from suppliers in other continents via the Peppol network. Onventis supports XML formats like ZUGFeRD and Factur-X, plus selected CTC formats via email.
OCR-as-a-Service
Validated invoice data without software to maintain. We handle setup, updates, and fine-tuning for your key suppliers. You receive ready-to-process data while your team stays focused on finance, not file formats or technical configuration.
Robotic invoice matching
Onventis matches invoices to purchase orders, receipts, and contracts. Mismatches are flagged and routed to the right person. Most invoices are processed without manual steps, helping your finance team save time, reduce errors, and focus on higher-value tasks.
mismatch handling
Define margins and let the system auto-approve small mismatches. Larger discrepancies are flagged, so you stay informed without needing to review every invoice.
AI-powered invoice coding
Our AI suggests coding for non-PO invoices based on your past bookings. The model updates daily, adapts to your data, and follows your approval rules. This reduces manual input, improves accuracy, and helps your team work faster with more confidence.
Smart approval routing
Invoices go to the right approver based on your rules. Approvals can be done on any device, and every step is tracked with a clear digital record for full compliance.
Secure payment check
Before payment, Onventis checks invoice data against your ERP list. It verifies details, flags errors, and updates payment status to make sure only correct invoices are paid.
All your invoices, one digital archive
Easily find any invoice in a secure, searchable archive. See who submitted or approved it and view real-time status updates. No more chasing files or waiting on AP responses, just instant access to the information you need, whenever you need it.
Frequently asked questions
How much time can I save with AP automation?
We typically see a minimum decrease in invoice processing time of 50%, after optimizations this can go up to 80-90%!
Does it help to analyze company spend?
On top of the enhanced reports that are standard available, we do offer the Spend Analytics module for more advanced spend categorization and supplier insights, to help reduce costs, risks and improve sourcing.
What types of invoices can the software process?
We process scanned documents in pdf format, e-mail body, e-mail attachments from various file types and of course e-invoices, delivered via Peppol or e-mail in various formats such as UBL, ZUGFeRD and XRechnung.
Can I customize approval workflows?
Yes, Onventis allows you to configure workflows based on invoice amount, cost center, GL accounts department or other financial dimensions or rules.
Can I get real-time visibility into accounts payable performance?
Yes, dashboards and reports show invoice status, aging, bottlenecks, and cash flow forecasts.
Is it compliant with local tax and e-invoicing regulations?
Onventis complies with regional laws like Peppol (EU), KSeF (Poland), and e-invoicing mandates (India, LATAM, etc.).
How long does the implementation take place?
This depends on the complexity of your setup, but we aim to give live within weeks!
Will I need fewer FTEs in AP?
Yes, automation frees up staff for strategic tasks like cash flow optimization and supplier management.
